The advice below works
for any number of guests and tables but weve used the floor plan
shown in point #3 as a guideline in order the explain different situations
- Dont start
the seating plan until all your guests have replied. It takes long
enough and you dont want to keep going back to it.
- Working with
a seating plan on your computer in a Word document makes it easier
to change names, numbers and tables around.
- Other then the
1 or 2 parent tables, having reserved seats isnt necessary.
Its just extra work for you and your guests will end up moving
place cards around anyway.
- While famous
couples, places and phrases may have meaning, table numbers are easier
to read from across a large room. Also, there is a recognizable order
to numbers, where there is none with words. We have heard many guests
complain at weddings when trying to figure out where the heck table
Romeo & Juliet is located.
- Keep in mind
that the more tables you use the more: centrepieces, rented table
clothes, accessories, etc, you need.
- Put younger guests
closest to the speakers. Example below: Table 1
- If your speeches
are between courses, be sure that your DJ eats at the DJ booth/table.
- The best seats
in the house go to the parents. Example below: Tables 2 & 3
- Seat vendors
at a table by themselves at the back of the room. Example below: Table
- If youre
standing at the back of the dining room looking at the head table,
the bride and her family sit on the left-hand side of the room and
the groom and his side on the right.
Okay, all your guests
have replied and youre ready to find seats for everyone.
- Get a floor plan
with room dimensions from your venue. No use placing 4 circles in
front of the head table when only 3 tables fit.
- Figure out approximately
how many tables you will need. You might seat 10 of your friends at
one table and a family of 7 at another. This can be adjusted as you
- After placing
tables where you want them, start numbering them in the order that
- LETS GET READY
TO RUMBLLLLLL! Time to ask parents where to seat relatives and which
ones can and cant sit close to others. Theyll also want
great seats for their friends. After all, your 20-something friends
can see a lot better from the back of the room then their 50-somethings
can. Good luck! Really, all the best.
- Its a lot
easier to type names in a table or in rows then in circles.
Put the number of guests at each table in brackets for quick reference.
You can also label the groups. Notice that
- Ive put
the young cousins at Table 1, close to the speakers,
- Add symbols or
abbreviations beside the guests names that require a special meals.
Example: v=veggie, c=childs meal. Just let your catering manager
know what these letters, colours or abbreviations represent.
on until every name is on your chart.
- Once youre
happy with the whom and where, its time for to write out the
place cards. Hand-write the names the same as you addressed the invitations.
FB advice-There are a lot of nice scripts on computers, so if you
want to print them out we wont tell.
- If you are using
a seating chart that you will display at your venue, please use large,
easy to read script (nothing fancy) and list the names alphabetically
w/last names first. Youll probably have over 100 names on this
chart, so keep it simple. Example:
Charles and Judy
Williams, Mary and Guest
...Table 9 (Emily Post would freak
but if ya dont know
ya dont know)
John and Kay
Tom and Sue