We'll leave the layout up to you  but below is the info needed on a master itinerary for the majority of wedding. Naturally, different cultures require different info but this worksheet should give you a good idea of what you need to know.

VENDOR CONTACT INFO

CEREMONY LOCATION:                       

Address:

Phone:

Ceremony Start Time:

Ceremony End Time:

RECEPTION LOCATION:

Address:

Phone:

Cocktail Party Time:

Dinner Time:

OFFICIANT'S NAME:

Phone:

CATERING COMPANY:

Contact:

Phone:

PHOTOGRAPHY COMPANY:

Photographer's name:

Office Phone:              

Cell:

VIDEOGRAPHY COMPANY:

Videographer's name:

Phone:                        

Cell:

DISC JOCKEY:

Phone:

LIVE CEREMONY MUSIC:

Phone

LIVE RECEPTION MUSIC:

Phone:

FLORIST:

Phone:

DECORATOR:

Phone:

WEDDING CAKE:

Phone:

TRANSPORTATION:

Phone:

RENTAL:

Phone:


GENERAL ITINERARY QUESTIONS

Q: Address of the location where you are getting your hair and makeup done?

A:

Q: How many people are getting their hair and makeup done at this location?

A:

Q: Will there be any photo or video shoots before the ceremony?

A: Bride's location:

A: Groom's location:

Q: If you booked a limo, will they pick up passengers at the bride's location and groom's location? Give times.

A:


FILL IN YOUR CEREMONY MUSIC

* You can use the same song as your bridesmaids or different. If different, leave bride's procession empty. Fill in any other music selections that the church needs.

- Bridal Party Procession:

- Bride's Procession:

- Other:

- Signing the Registry:

- Recession:

 

Q: Will there be a large group shot immediately after the ceremony?

A:

Q: Where will your wedding party have their photo shoot?

A: Name:                 Address:

Q: Who is in charge of gathering any items from the church and bringing them to the reception (pew bows, floral arrangements, wreathes, etc)?

A:

Q: Will family photos be done at the photo shoot location or at another location (church, hall, etc)?

A:

Q: Make a photo list. You photographer knows to shoot the wedding party and immediate family but all other groups need to be on a list and given to your photographer prior to the wedding day.

A:

Q: Who is in charge of paying all your vendors? Find out whether vendors require cash or certified cheques.

A:

Q: You need 1 person from each family ( a cousin is good) to gather family members for photos.

A: Bride's Gatherer:                  Groom's Gatherer:

Q: What time is your cocktail party?

A:

Q: What are your Favours? One per guest or one per family?

A:

Q: Who will man the receiving area tables?

A:

Q: Will you have a seating chart or place cards?

A:

Q: Do you have bathroom baskets?

A:

Q: What time and order will the wedding party be introduced and will parent be included?

A:

Q:Who is doing the first toast?

A:

Q: Will someone be saying Grace? Who?

A:

Q: Speeches. List who and when. Will speeches be done between courses or at the end of dinner?

A:


FILL IN YOUR RECEPTION MUSIC

*Leave spots empty for dances or events that your aren't doing. Put "DJ's Choice" beside any event or dance where you don't have a preference and the DJ can pick whatever he likes.

-Wedding Party Intros:

-Kissing Game:

See http://www.frugalbride.com/ubbthreads/showflat.php?Cat=&Number=29655&page  for ideas

-Centrepiece Game:

See http://www.frugalbride.com/ubbthreads/showflat.php?Cat=&Number=29653&page  for ideas

-1st Dance:

-Cake Cutting:

-Father/Daughter Dance:

-Mother/Son Dance:

-You can also combine and have a Parent Dance:

-Bouquet Toss:

-Garter Removal:

-Garter Toss:

-Last Dance:

Q: Make a list of everything coming home with you, who will gather it and who will bring it to your house. (food, cake, decor, gifts, etc)

A:

Q: Where are you staying after the reception and how are you getting there?

A:

 

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