We’ll leave the layout up to you but below is the info needed on a master wedding day itinerary or timeline. Naturally, different cultures require different info but this worksheet should give you a good idea of what you need to know.
 
See the Wedding Day Itinerary worksheet for a simple layout.
 

VENDOR CONTACT INFO
CEREMONY LOCATION:
Address:
Phone:
Ceremony Start Time:
Ceremony End Time:
 
RECEPTION LOCATION:
Address:
Phone:
Cocktail Party Time:
Dinner Time:
 
OFFICIANT’S NAME:
Phone:
 
CATERING COMPANY:
Contact:
Phone:
 
PHOTOGRAPHY COMPANY:
Photographer’s name:
Office Phone:
Cell:
 
VIDEOGRAPHY COMPANY:
Videographer’s name:
Phone:
Cell:
 
DISC JOCKEY:
Phone:
 
LIVE CEREMONY MUSICIANS:
Phone
 
LIVE RECEPTION MUSICIANS:
Phone:
 
FLORIST:
Phone:
 
DECORATOR:
Phone:
 
WEDDING CAKE:
Phone:
 
TRANSPORTATION:
Phone:
 
RENTAL:
Phone:
 
GENERAL ITINERARY QUESTIONS
 
Q: Address of the location where you are getting your hair and makeup done?
A:
 
Q: How many people are getting their hair and makeup done at this location?
A:
 
Q: Will there be any photo or video shoots before the ceremony?
A: Bride’s location:
A: Groom’s location:
 
Q: If you booked a limo, will they pick up passengers at the bride’s location and groom’s location? Give times.
A:
 
FILL IN YOUR CEREMONY MUSIC
 
* You can use the same song as your bridesmaids or different. If different, leave bride’s procession empty. Fill in any other music selections that the church needs.
- Bridal Party Procession:
- Bride’s Procession:
- Other:
- Signing the Registry:
- Recession:
 
Q: Will there be a large group shot immediately after the ceremony?
A:
 
Q: Where will your wedding party have their photo shoot?
A: Place:
Address:
 
Q: Who is in charge of gathering any items from the church and bringing them to the reception (pew bows, floral arrangements, wreathes, etc)?
A:
 
Q: Will family photos be done at the photo shoot location or at another location (church, hall, etc)?
A:
 
Q: Make a photo list. You photographer knows to shoot the wedding party and immediate family but all other groups need to be on a list and given to your photographer prior to the wedding day.
A:
 
Q: Who is in charge of paying all your vendors? Find out whether vendors require cash or certified cheques.
A:
 
Q: You need 1 person from each family (a cousin is good) to gather family members for photos.
Bride’s Gatherer:
Groom’s Gatherer:
 
Q: What time is your cocktail party?
A:
 
Q: What are your Favours? One per guest or one per family?
A:
 
Q: Who will man the receiving area tables?
A:
 
Q: Will you have a seating chart or place cards?
A:
 
Q: Do you have bathroom baskets?
A:
 
Q: What time and order will the wedding party be introduced and will parent be included?
A:
 
Q:Who is doing the first toast?
A:
 
Q: Will someone be saying Grace? Who?
A:
 
Q: Speeches. List who and when. Will speeches be done between courses or at the end of dinner?
A:
 
FILL IN YOUR RECEPTION MUSIC
 
*Leave spots empty for dances or events that your aren’t doing. Put “DJ’s Choice” beside any event or dance where you don’t have a preference and the DJ can pick whatever he likes.
-Wedding Party Intros:
-Kissing Game:
-Centrepiece Game:
-1st Dance:
-Cake Cutting:
-Father/Daughter Dance:
-Mother/Son Dance:
-You can also combine and have a Parent Dance:
-Bouquet Toss:
-Garter Removal:
-Garter Toss:
-Last Dance:
 
Q: Make a list of everything coming home with you, who will gather it and who will bring it to your house. (Food, cake, decor, gifts, etc)
A:
 
Q: Where are you staying after the reception and how are you getting there?
A: